My company is spending too much on online storage – how can I reduce costs?

As companies continue to digitize, their data load rises – in many cases exponentially. In combination with online storage options like OneDrive and SharePoint replacing local server storage, this can prove a dangerous combination. Microsoft provides a certain amount of SharePoint storage for organizations based on licenses, and then charges a standard overflow fee for each gigabyte of data beyond that limit. If your company is spending too much on online storage, a natural question becomes “what now?”

spending too much on online storage

The first step in helping get your data load under control is understanding what data you have uploaded to your SharePoint, in what proportions. This helps you begin making a picture of what data you can safely remove or reduce.

However, SharePoint does not natively display many of the required insights in a way that is easily accessible or readable. As a consequence, much of the data insights you need to make informed decisions is obfuscated for the user. Fortunately, there is an easy solution:

What is Storage Optimizer for Microsoft 365?

The Storage Optimizer tool brings together a collection of features to allow organizations to better maintain an overview of their data storage structure and make informed decisions regarding how best to alter, optimize or upkeep various aspects.

Our tool provides an overview of your SharePoint by looking over your individual sites as well as the associated OneDrive and MS Teams, and providing graphs and statistics regarding the size of your files, documents, videos and versions, as well as your potential savings in both data volume and incurred costs.

This information is something that is not easily accessible in SharePoint, which can hide key points like which sites represent the majority of an organization’s data load, what file types are causing the greatest burden (for example, if videos make up a disproportionate amount of your storage volume), and much more – where our application lays it out all presented in a clear, concise graphical report that allows decision makers to make informed choices.

I’ve identified my data patterns – what now?

One of the easiest ways to make use of the Storage Optimizer insights is using it to pick up on areas for where you can best leverage contentACCESS’ shortcutting to free up space and reduce any costs incurred on your organization. Offloading your data via shortcutting maintains access to your files and information without limits, allowing you to maintain productivity – but at the same time drastically reduces the actual load on your live system and lets you compress data volumes on your SharePoint.

Revolutionize your data storage and reduce your costs!

Take advantage of the Storage Optimizer tool to enjoy an unparalleled clarity in your data. Afford your organization and your decision makers the best overview of your data structure, associated costs, and potential for savings on the market – for free!

Try Storage Optimizer for Microsoft 365 today and explore all the possibilities and benefits it can offer. If you have any questions about how best to leverage this system, contact us and arrange a consultation with our experts, who will be glad to walk you through our solution. Take this opportunity and bring your organization into the modern world of online storage – with TECH-ARROW.


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by Matúš Koronthály