My company suffers from Teams bloat – what now?

Companies worldwide have made the switch to Microsoft Teams as their primary system for professional communication, driving the sales and use statistics higher with every year. With this transition, however, has come a number of associated issues, many stemming from misuse. In particular, some organizations create new Teams for each new ongoing project; this helps keep their projects organized but inevitably leads to them suffering from Teams bloat and dangerously high levels of older, unused data. What can organizations do about this?

Seventy percent of Teams are no longer needed

If a new Team is created for every project, it helps organize people within their company and compartmentalize discussion, posts and file shares. This organization boosts their productivity. However, it comes with a number of drawbacks:

Once projects end, these Teams suddenly become a liability. On the one hand, they are no longer needed and are not relevant to the day-to-day function of the organization. Seventy percent of Teams will eventually reach this stage.

On the other hand, the data on these Teams still has to be accessible. With projects having moved entirely to discrete Teams, all of your historical data remains concentrated in those Teams. This leads to a conundrum – you can leave the Teams intact, leading to severe bloat (especially in terms of data volume, which can overflow your SharePoint storage and incur unacceptable costs), or you can remove them – which robs you of access to this historical data if you ever need to access it.

Historical data in Teams is critical to safeguard

Keeping critical business data secure is a topic that we have touched on in the past; Previously, it included communications from more traditional channels like email. With more and more communications moving to Microsoft Teams, it becomes necessary to capture this stream as well – both for reasons of business continuity and to meet legal requirements.

This reintroduces the question of how best to compromise – keeping data available for eDiscovery or for future business needs that seek to build on past projects, without suffering significant overflow costs. Fortunately, there is an easy solution:

Offload your data with contentACCESS

Companies can leverage contentACCESS’ shortcutting to free up space and reduce any costs incurred on their organization. Offloading your data via shortcutting maintains access to your files and information without limits, allowing you to maintain productivity – but at the same time drastically reduces the actual load on your live system and lets you compress data volumes on your SharePoint.

Storage and data overflow costs continue to represent a large portion of companies’ expenditures. With Teams bloat, this gives us a particular, identifiable source of data overflow that can be targeted and mitigated by offloading or sideloading into a cheaper storage system, without losing access to any of the data.

Revolutionize your data storage and reduce your costs!

Our contentACCESS Backup and Archive represents the best solution for retaining and archiving Microsoft Teams business chats. It offers the standard contentACCESS suite of features including automatic content indexing and our full-text search system.

In addition to this, contentACCESS for Teams allows integration into the full contentACCESS family. Access all of your archived content from any and all sources – SharePointOutlook, or local files– all through the same system. This simplifies your company’s archiving and backup structure by concentrating all archived files into one unitary archive, saving costs and removing unnecessary complexity.

We are a Microsoft-certified Gold Independent Software Vendor committed to ensuring our clients have the best available archive that meets any and all of their needs. If your company is ready to take advantage of our decades of experience in the archiving world, contact us. Our team of specialists will gladly schedule you for a cost-free consultation where we can discuss your archiving needs and how we can best meet them.


Take the best steps to protect your data – with TECH-ARROW.

Archive all your O365 data with contentACCESS

by Matúš Koronthály